Expectations on EDI

Understanding the Paulstra Vendor Schedule

Every Wednesday evening, Paulstra will send EDI and/or fax each supplier a schedule. You will get two schedules, one for daily requirements (862) and one for weekly (830). The daily schedule will have the part number, description, unit measure, past due, and the daily requirements. 

Paulstra suppliers are allowed to ship up to five days early, if necessary, and zero days late. If you receive a past due notice and it was because of a transportation issue, please notify Paulstra and we will follow up on this and correct your due date so it does not reflect on your delivery rating.

The weekly schedules also include the PO number, the last receipt date, quantity, and shipper number plus the cum year to date requirement/receipt. This report goes out twenty weeks.  On the left hand side, it will show what the FAB authorization/date and MATERIAL authorization/date.  The row titled “TYPE” shows what is a firm order and what is planned.  Paulstra expects those parts to be made and shipped during that week (see daily sheet for exact date needed). If you need more authorization than what you are receiving for a specific part, please notify the Purchasing Department. They will be able to help negotiate that with you. Please take a look at the last receipt date and quantity to make sure it matches with your numbers weekly. If your cums are off, please notify Paulstra and they can go through the last receipts with you and make sure you both agree. Sometime there may be quantity issues and the sooner we find it, the easier it will be to correct. Also please make sure you are using the correct vendor, part number level and PO number on your paperwork and labels.

If you have any questions or concerns please contact Tabby Kortman at 616-233-8292.

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